10/6/2023 0 Comments Halo branded solutions austin![]() Supplemental information on specific pricing and items offered may be obtained by contacting SMU Purchasing at Catering "Boxed-Lunch" Vendors: Please review the SMU Casual Catering "Boxed-Lunch" Vendor list for detailed contact information. SMU Exclusive providers for Casual Catering "Boxed-Lunches" have extended special pricing and offers to University orders. Please see the Catering tab for information on contacting SMU Catering for these events. This list of caterers should NOT be used for plated or buffet meals. SMU Casual Catering "Boxed-Lunch" Vendor List (PDF)Ĭasual catering includes box lunches and grab-n-go setups. SMU Exclusive Providers for Casual Catering SMU Requesters may request a specific driver.Įmail quote requests with a proposed itinerary to:Īdditional Contacts on the Reservations Ortiz Offices in Irving, Austin, San Antonio, Houston, Los Angeles, Phoenix, and San FranciscoĪvalon Motor Coaches will make every effort to accommodate trip requests based on fleet availability and booking schedule. Primary Contact: Carole Sharapata, Sales Account Manager Department Financial Liaison or Financial Business Manager.Requester name, phone and email address (must give SMU email address).SMU REQUESTERS must provide the following information to the vendor for billing purposes.Bus service companies will issue a Net30 invoice for services rendered.Credit card or SMU Card payments are not allowed.Bus service rentals paid with SMU funds must be associated to a university department.Non-SMU employees, independent contractors, and students are not allowed to reserve or book bus services.Exceptions must be approved by Purchasing prior to booking the rental. Only SMU employees can request and reserve bus service rentals.SMU eProcurement requisitions must include the RESERVATION #, RESERVATION FORM, AGREEMENT/CONTRACT, ITINERARY AND ESTIMATE RECEIVED.***Exclusion: Airport shuttles and guest limo services DO NOT REQUIRE PO. A Purchase Order is required for all bus and ground transportation trips.Purchasing will email the Purchase Order (PO) to the ground transportation company.*Note: a confirmation email DOES NOT reserve the bus. The trip is not BOOKED (placed on the schedule) until the reservation process is completed. ***SMU Requester must receive a RESERVATION # from the transportation company for the trip to be ‘BOOKED’.After COI approval, enter a purchase requisition for PO and attach approved COI to purchase req.Transportation company insurance must meet SMU Insurance Requirements.Send the COI for non-exclusive vendor to Jonathan Dowd in Risk Management for review and approval.When Exclusive Vendors cannot provide services when and where needed, the department can hire another transportation company after receiving COI (Certificate of Insurance) approval from Risk Management.Departments are responsible for contacting Exclusive Vendors first to check availability before booking a trip/transportation with non-exclusive vendor.Car/Van Rental: When SMU employees rent and drive vehicles (car and vans).Exception: Airport shuttles and guest limo services do not require a PO. Insurance coverage follows company insurance. Ground transportation policies include buses, vans, and other vehicles. Trip booking requires a PO for payment so booking/purchase is covered by SMU Terms and Conditions. PREFERRED PROVIDERS - BUSES-GROUND TRANSPORTATION 3-20-2023 (PDF)īUS SERVICES - Sample Itinerary for Quote Request (PDF)īUS SERVICES - Sample Itinerary for Quote Request (Word Document)īuyer: Cathy Ground Transportation: When non-SMU personnel drive vehicles for SMU trips.
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